GRISSOM BOOSTER CLUB BY-LAWS
ARTICLE I - NAME
The organization shall be known as the Grissom Middle School Booster Club a non-profit organization.
ARTICLE II - PURPOSE
The club is organized for the purpose of:
A. Promoting better relations and communication between parents and school faculty.
B. Promote community support for school activities.
ARTICLE III - MEMBERSHIP
Section I - Membership shall be open to all Parents/Guardians whose children attend Grissom Middle School, all Teachers and Staff Assigned to Grissom Middle School and the school Administration.
Section 2 – The Booster Club shall conduct an annual enrollment of members in the months of September and October but, may admit new members at any time. Each person/family wanting to join will pay annually dues of $5.00 minimum.
Section 3 – The membership year shall be for the school year.
Section 4 – Membership In this Booster Club shall be made available without regard to race, color, creed or nation origin.
ARTICLE IV – OFFICERS
Executive Board
The executive board shall consist of a President, Vice President, Secretary, Treasurer and Trustee or c/o President.
ARTICLE V – COMMITTEES
The committees within the club shall be formed for the purpose of planning and direction specific programs to meet the clubs objectives. All committee participants shall be governed by the By-laws of this club.
ARTICLE VI – MEETINGS
Executive Meetings
Executive meetings shall be scheduled as needed. A majority of the executive board shall constitute a quorum for the purpose of transacting business.
General Meetings
All General Booster Club meetings shall be held on the first Thursday of each month, September thru May at a date and time designed by the Executive Board. One week notice must be given if it becomes necessary to change a meeting date after publication. An annual membership meeting shall be held in May for purpose of electing club officers.
Special Meetings
Special meetings may be called by the executive board with a 7 day notice.
ARTICLE VII – ACCOUNTING
Monies shall be deposited in, accounted for and dispersed through Grissom Booster Club as directed by the Treasurer of the club. The checking account will have two signature required. The approved signers will be the Treasurer, President, Vice President and Secretary. If any two officers are relative they both cannot be on the approved signers cards. Any money disbursements over $300.00 must be approved by majority vote of the membership attending at a monthly meeting.
ARTICLE VIII – AMENDMENT
Section I – All proposed amendments to the by-laws must be presented to the Executive Board in writing. The Executive Board shall p resent the proposed amendment at the next general meeting. Discussion on the proposed amendment will be open to the general membership. In order to allow members the opportunity to research and think about proposed amendment, voting will be postponed until the following general meeting. Two thirds of all members present at the second meeting must approve the proposed amendment for it to become part of the By-Laws.
Section II - Upon majority vote of the membership, a committee may be appointed by the President with the approval of the Executive Board to submit a revised set of By-Laws as a substitute for the existing By-Laws. The requirements for adoption of a revised set of By-Laws shall be the same as amendment of the By-Laws.
ARTICLE IX – PURCHAS OF ITEMS
All items purchased by the Booster Club for use in or by Grissom Middle School shall become the property of the school. In the event the Grissom Middle School can no longer use these items, they will become the property of Warren Consolidated schools.
ARTICLE X – Governing the Operation
Officers
Section I – Officers of the club shall be nominated from the membership body at the annual meeting and elected by a majority vote of members in attendance at the meeting.
Section 2 – To be eligible for an officer of the club you must be a paid member.
Section 3 – Term of office shall be for a one year duration, commencing on August 1st of one year and ending on July 31 of the next year.
Section 4 – Officers of the club shall have full voting rights on all motions and proposed actions of the club.
Section 5 – Membership year shall constitute the duration between the September and May general membership meetings.
Section 6 – The President Shall
A. Preside at all meetings when necessary
B. Call special meetings when necessary
C. Appoint necessary committees and committee chairman as directed by the membership.
D. Enforce observance of the By-Laws.
Section 7 –The Vice President Shall
A. Preside at meetings in the absence of the President.
B. Aid the President at all times.
C. Be responsible for checking and coordinating the work of all committees.
Section 8 – The Secretary Shall
A. Take minutes of all general membership meetings and give copies to the officers and other members present at the next general meeting.
B. Preserve the minutes.
C. Prepare the agenda
D. Maintain an up to date roster of members
E. Be in charge of all club correspondence
Section 9 – The Treasurer Shall
A. Be in charge of collecting and disbursing of all club funds as directed by the general membership.
B. Keep record of all income and disbursements and financial transactions.
C. Shall provide a written report on the financial standing of the club (showing all activity for the month) at general membership meetings.
D. Notify the secretary of all paid memberships.
E. Shall convene a meeting of the Executive Board to review checking and savings account each August.
Section 10 – The Trustee or C/O President
A. Must provide continuity and articulation to the club as their responsibility.
Section 11 – No officer of the club may take independent action in the name of the club without prior approval by the membership body through a majority vote at a monthly membership meeting. Emergency items which by nature cannot wait for the next meeting may be acted upon by a majority of the officers and be presented to the membership with explanation at the next meeting.
Section 12 – All officers and chairpersons of standing committees, upon retiring shall turn in organization properties to their successors, by the end of the school year, excluding the Treasurer, whose properties must be in by the first annual meeting.
Section 13 – In the event of an absence, resignation, death or removal of an officers, the vacancy created on the board will be temporarily filled by someone at the discretion of the board. A new election will be held at the next general membership meeting.
Committees
Section 14 – Committees within the club shall be formed for the purpose of planning and direction specific programs to meet the clubs objectives as directed by the membership and appointed by the President.
Section 15 – The President shall appoint one member as Chairman whose responsibility it will be to direct, coordinate and report the committee’s activity.
Section 16 – Committees may not take any independent action in the name of the club without prior approval through a majority vote of the membership at the monthly membership meeting.
Section 17 – All moneys collected by the committee shall be promptly turned over to the Treasurer.
Nominations:
Section 18 – A nomination committee shall be established at the April general meeting. They shall begin to seek interested candidates for each office and present a list of those candidates to the Executive Board and general membership at the May meeting.
Nominations shall be established in the April meeting.
A candidate may only run/hold one office per term.
Election:
Section 19 – The election of officers shall be held at the general meeting.
A thirty day notice shall be provided to the general membership of the election. A committee shall be responsible for running the election at the May meeting. All members present at the May general meeting are eligible to vote.
Meeting:
Section 20 – Regular meetings consist of the officers and the membership, held once each month from September through May inclusive at the discretion of the board.
Disbursements:
Section 21 – Any and all disbursements from the operating funds of the club shall be approved by the majority vote of the membership present at a monthly membership meeting. Should there be an occasion where disbursements are required in between monthly membership meetings, the President will poll the board and the majority will rule all financial obligations shall be directed by the Treasurer of the club.
Section 22 – Any purchases or donations outside of the budget, over $300.00 dollars must be approved by membership by written ballot. Approval of purchases or donations can only be made when a majority of the attending members at a monthly meeting approve.
School Faculty
Section 23 – It is recommended that a representative of the school faculty be in attendance at all monthly membership meetings. The school faculty can recommend any disbursement of the club funds.
Political Activity
Section 24 – The club shall not sponsor or endorse any political candidate or organizations. Warren Consolidated mileage’s and bond issues will be the only ones considered for support upon vote of the majority at the general monthly meeting.
Amendments
Section 25 – Proposal amendments to the by-laws of the club must be submitted to the membership, in writing, one month prior to voting on them at a monthly meeting, and can only be changed by a two-thirds vote of the membership present,
Dissolution
Section 26 – In the event of dissolution of this organization, the assets will be placed in a Grissom Middle School Booster Club and if it is not reinstated within 2 years the funds will be used by another entity of the school district with is a 501c3 tax exempt entity. These funds will benefit all students in an educational capacity. In the event of the closing of the school, the assets will be divided on a percentage basis among the schools the former Grissom students will attend. This school must be a 501c3 tax exempt entity.
Parliamentary Authority
Section 27 – The rules contained in Robert’s Rules of Order Newly Revised Edition shall govern the Booster Club in all cases in which they are applicable and don’t conflict with these by-laws.
Section 28 – Our fiscal year will begin August 1st thru July 31st.
Order of Business:
Section 29 – The usual order of business for regular meetings shall be:
1. Call to order by the President
2. Secretary’s Report
3. Treasurer’s Report
4. Old Business
5. New Business
6. Administrative Comments
7. Open Comments
8. Adjournment
ARTICLE I - NAME
The organization shall be known as the Grissom Middle School Booster Club a non-profit organization.
ARTICLE II - PURPOSE
The club is organized for the purpose of:
A. Promoting better relations and communication between parents and school faculty.
B. Promote community support for school activities.
ARTICLE III - MEMBERSHIP
Section I - Membership shall be open to all Parents/Guardians whose children attend Grissom Middle School, all Teachers and Staff Assigned to Grissom Middle School and the school Administration.
Section 2 – The Booster Club shall conduct an annual enrollment of members in the months of September and October but, may admit new members at any time. Each person/family wanting to join will pay annually dues of $5.00 minimum.
Section 3 – The membership year shall be for the school year.
Section 4 – Membership In this Booster Club shall be made available without regard to race, color, creed or nation origin.
ARTICLE IV – OFFICERS
Executive Board
The executive board shall consist of a President, Vice President, Secretary, Treasurer and Trustee or c/o President.
ARTICLE V – COMMITTEES
The committees within the club shall be formed for the purpose of planning and direction specific programs to meet the clubs objectives. All committee participants shall be governed by the By-laws of this club.
ARTICLE VI – MEETINGS
Executive Meetings
Executive meetings shall be scheduled as needed. A majority of the executive board shall constitute a quorum for the purpose of transacting business.
General Meetings
All General Booster Club meetings shall be held on the first Thursday of each month, September thru May at a date and time designed by the Executive Board. One week notice must be given if it becomes necessary to change a meeting date after publication. An annual membership meeting shall be held in May for purpose of electing club officers.
Special Meetings
Special meetings may be called by the executive board with a 7 day notice.
ARTICLE VII – ACCOUNTING
Monies shall be deposited in, accounted for and dispersed through Grissom Booster Club as directed by the Treasurer of the club. The checking account will have two signature required. The approved signers will be the Treasurer, President, Vice President and Secretary. If any two officers are relative they both cannot be on the approved signers cards. Any money disbursements over $300.00 must be approved by majority vote of the membership attending at a monthly meeting.
ARTICLE VIII – AMENDMENT
Section I – All proposed amendments to the by-laws must be presented to the Executive Board in writing. The Executive Board shall p resent the proposed amendment at the next general meeting. Discussion on the proposed amendment will be open to the general membership. In order to allow members the opportunity to research and think about proposed amendment, voting will be postponed until the following general meeting. Two thirds of all members present at the second meeting must approve the proposed amendment for it to become part of the By-Laws.
Section II - Upon majority vote of the membership, a committee may be appointed by the President with the approval of the Executive Board to submit a revised set of By-Laws as a substitute for the existing By-Laws. The requirements for adoption of a revised set of By-Laws shall be the same as amendment of the By-Laws.
ARTICLE IX – PURCHAS OF ITEMS
All items purchased by the Booster Club for use in or by Grissom Middle School shall become the property of the school. In the event the Grissom Middle School can no longer use these items, they will become the property of Warren Consolidated schools.
ARTICLE X – Governing the Operation
Officers
Section I – Officers of the club shall be nominated from the membership body at the annual meeting and elected by a majority vote of members in attendance at the meeting.
Section 2 – To be eligible for an officer of the club you must be a paid member.
Section 3 – Term of office shall be for a one year duration, commencing on August 1st of one year and ending on July 31 of the next year.
Section 4 – Officers of the club shall have full voting rights on all motions and proposed actions of the club.
Section 5 – Membership year shall constitute the duration between the September and May general membership meetings.
Section 6 – The President Shall
A. Preside at all meetings when necessary
B. Call special meetings when necessary
C. Appoint necessary committees and committee chairman as directed by the membership.
D. Enforce observance of the By-Laws.
Section 7 –The Vice President Shall
A. Preside at meetings in the absence of the President.
B. Aid the President at all times.
C. Be responsible for checking and coordinating the work of all committees.
Section 8 – The Secretary Shall
A. Take minutes of all general membership meetings and give copies to the officers and other members present at the next general meeting.
B. Preserve the minutes.
C. Prepare the agenda
D. Maintain an up to date roster of members
E. Be in charge of all club correspondence
Section 9 – The Treasurer Shall
A. Be in charge of collecting and disbursing of all club funds as directed by the general membership.
B. Keep record of all income and disbursements and financial transactions.
C. Shall provide a written report on the financial standing of the club (showing all activity for the month) at general membership meetings.
D. Notify the secretary of all paid memberships.
E. Shall convene a meeting of the Executive Board to review checking and savings account each August.
Section 10 – The Trustee or C/O President
A. Must provide continuity and articulation to the club as their responsibility.
Section 11 – No officer of the club may take independent action in the name of the club without prior approval by the membership body through a majority vote at a monthly membership meeting. Emergency items which by nature cannot wait for the next meeting may be acted upon by a majority of the officers and be presented to the membership with explanation at the next meeting.
Section 12 – All officers and chairpersons of standing committees, upon retiring shall turn in organization properties to their successors, by the end of the school year, excluding the Treasurer, whose properties must be in by the first annual meeting.
Section 13 – In the event of an absence, resignation, death or removal of an officers, the vacancy created on the board will be temporarily filled by someone at the discretion of the board. A new election will be held at the next general membership meeting.
Committees
Section 14 – Committees within the club shall be formed for the purpose of planning and direction specific programs to meet the clubs objectives as directed by the membership and appointed by the President.
Section 15 – The President shall appoint one member as Chairman whose responsibility it will be to direct, coordinate and report the committee’s activity.
Section 16 – Committees may not take any independent action in the name of the club without prior approval through a majority vote of the membership at the monthly membership meeting.
Section 17 – All moneys collected by the committee shall be promptly turned over to the Treasurer.
Nominations:
Section 18 – A nomination committee shall be established at the April general meeting. They shall begin to seek interested candidates for each office and present a list of those candidates to the Executive Board and general membership at the May meeting.
Nominations shall be established in the April meeting.
A candidate may only run/hold one office per term.
Election:
Section 19 – The election of officers shall be held at the general meeting.
A thirty day notice shall be provided to the general membership of the election. A committee shall be responsible for running the election at the May meeting. All members present at the May general meeting are eligible to vote.
Meeting:
Section 20 – Regular meetings consist of the officers and the membership, held once each month from September through May inclusive at the discretion of the board.
Disbursements:
Section 21 – Any and all disbursements from the operating funds of the club shall be approved by the majority vote of the membership present at a monthly membership meeting. Should there be an occasion where disbursements are required in between monthly membership meetings, the President will poll the board and the majority will rule all financial obligations shall be directed by the Treasurer of the club.
Section 22 – Any purchases or donations outside of the budget, over $300.00 dollars must be approved by membership by written ballot. Approval of purchases or donations can only be made when a majority of the attending members at a monthly meeting approve.
School Faculty
Section 23 – It is recommended that a representative of the school faculty be in attendance at all monthly membership meetings. The school faculty can recommend any disbursement of the club funds.
Political Activity
Section 24 – The club shall not sponsor or endorse any political candidate or organizations. Warren Consolidated mileage’s and bond issues will be the only ones considered for support upon vote of the majority at the general monthly meeting.
Amendments
Section 25 – Proposal amendments to the by-laws of the club must be submitted to the membership, in writing, one month prior to voting on them at a monthly meeting, and can only be changed by a two-thirds vote of the membership present,
Dissolution
Section 26 – In the event of dissolution of this organization, the assets will be placed in a Grissom Middle School Booster Club and if it is not reinstated within 2 years the funds will be used by another entity of the school district with is a 501c3 tax exempt entity. These funds will benefit all students in an educational capacity. In the event of the closing of the school, the assets will be divided on a percentage basis among the schools the former Grissom students will attend. This school must be a 501c3 tax exempt entity.
Parliamentary Authority
Section 27 – The rules contained in Robert’s Rules of Order Newly Revised Edition shall govern the Booster Club in all cases in which they are applicable and don’t conflict with these by-laws.
Section 28 – Our fiscal year will begin August 1st thru July 31st.
Order of Business:
Section 29 – The usual order of business for regular meetings shall be:
1. Call to order by the President
2. Secretary’s Report
3. Treasurer’s Report
4. Old Business
5. New Business
6. Administrative Comments
7. Open Comments
8. Adjournment